ARTICLE I NAME
The name of the organization shall be the Canton Chiefs Football Booster Club (herein after referred to as CCFBC), and such organization shall not be organized for profit.
ARTICLE II OBJECTIVES
A. To work for the betterment and growth of football at the Canton High School.
B. To encourage and promote participation in football at Canton High School and help extend and promote participation at the middle school level.
C. To promote and protect the best possible conditions for the total development of the students who will play football at Canton High School.
D. To promote, support, and provide assistance to the Canton High school Football Program.
E. To provide financial assistance to the Canton High School Football Program by purchasing items not provided for in the school district budget yet deemed as necessary or beneficial to the program as determined by the Canton Football Coaching staff with consultation from the Athletic Department. Some items may include the following:
1. video equipment (cameras, VCR's, projectors, tapes, etc.)
2. salary for video technicians
3. field equipment (blocking dummies, blocking sleds, ropes, blocking chutes, etc.)
4. portable phone systems
5. accessories (helmet decals excluding school logo decal)
6. refreshments for players after games
7. spaghetti dinners for the varsity squads (weekly) one all squad pizza dinner one all squad spaghetti dinner
8. stipend for volunteer coaches not provided for in the school district contract (i.e. summer camp)
F. To provide assistance to the Canton High School Football program in the form of service to benefit the program. Examples of such service could include but are not limited to:
1. serving on committees
2. various raffles and fund raisers as approved by the organization
3. constructing the Canton High School football program book
4. video taping of Canton Varsity, Junior Varsity, or Freshman football practices or games
G. Insuring that all activities conducted by the organization have the approval of the Officers of the Board (herein after referred to as the “Board” refer to Article VI, section 6.1) and the Plymouth Canton Community School District Athletic Department.
ARTICLE III MEMBERS
Section 3.1 Definitions of Members
Every Canton High School football student, parent, staff member, football alumnus, community resident and interested individual supporting the Purposes and Objectives (Article II) of the organization may become a member of the CCFBC.
Membership can be initiated by attending and signing a membership roster at a regular scheduled meeting.
Membership shall be for a term of one-year starting with the November (annual) meeting. This is to preserve the continuity of the membership list for the purpose of voting on matters brought before the CCFBC.
Section 3.2 Voting Rights
Each member shall be entitled to one vote on such matters brought before the body as a whole at any given monthly meeting. Voting shall be either by voice or by ballot, this being at the discretion of the President.
Students of the Canton High School do not have voting privileges.
To participate in the election of officers at the November meeting, members must attend the August, September, and October meetings.
ARTICLE IV MEETING OF MEMBERS
Section 4.1 Annual Meetings
An annual meeting (November) of the members shall be held at Canton High School within one month of the date of the last varsity football game (regular season not including playoff’s) for the purpose of electing officers of the Board. The acting Board will designate the date and time of such meeting.
Section 4.2 Special Meetings
Special meetings of the members may be called by the president, or by a majority vote of the Board or by not less than one-fourth of the members listed on the current year's membership roster. Meetings are to take place at a location designated by the board.
Section 4.3 General Meetings
General meetings should occur on a regular basis as determined by the Board. Notice of said meetings stating the date and time must be determined at a previous meeting or each member must receive proper notice of said meeting. Meetings generally to take place at Canton High School, room 165, unless an alternate location designated by the board.
Section 4.4 Quorum of Membership
A quorum of one fourth of the membership and at least three members of the board must be present in order to conduct any general business of the CCFBC and those Board members present may adjourn the meeting if a quorum is not met.
ARTICLE V BOARD OF DIRECTORS
Section 5.1 General Powers
The affairs of the CCFBC shall be controlled by its Board of Directors, that being the District Athletic Director and the Assistant Athletic Director of the Canton High School.
Section 5.2 Regular Meetings
A regular annual meeting of the Board of Directors shall be held without other notice than this by-law, immediately after and at the same place as the annual meetings of the members. The Board of Directors may provide by resolution the time and place for the holding of additional regular meetings of the Board without notice than such resolution.
Section 5.3 Special Meetings
Special meetings of the Board of Directors may be called by or at the request of the president, head football coach, or by two officers. The person or persons authorized to call special meetings may fix the date, time, and place for holding any special meeting called by them.
Section 5.4 Notice
Notice of any special meetings may be verbal or written and must be given at least 3 days prior to the meeting.
ARTICLE VI OFFICERS OF THE BOARD
Section 6.1 Officers
The officers of the CCFBC shall be a President, Vice-President, Secretary, Treasurer and the Head Football Coach.
Section 6.2 Tenure, and Qualification
Each officer shall hold office until the next annual meetings (November) of members and until his/her successor shall have been elected and qualified except for the head coach.
Section 6.3 Nominations
The Board may nominate a slate of officers for election at the annual meeting or may at it’s discretion appoint a nominating committee to present a slate of officers for election at the annual meeting. All nominations presented by the Board of Directors, by nominating committee if one has been appointed, or by members from the floor will be considered and placed on the ballot for election at the annual meeting. Nominations will be held at the October meeting.
Section 6.4 Elections of Officers
The officers of the CCFBC shall be elected annually by secret ballot and a quorum of its current members at the annual meeting. The candidate for each office receiving a majority vote of the members present shall be declared duly elected. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Each officer shall hold office until his successor shall have been duly elected and shall have been qualified. Elections will be held at the November meeting.
Section 6.5 Removal
Any officer may be removed by a majority vote of the current members along with a majority of the quorum in attendance at a special or general meeting whenever in its judgment the best interest of the organization would be served thereby, but such removal would be without prejudice of the officer so removed. Any officer appointed by the Board to fill the remainder of an unexpired term of officer may be removed by a majority vote of the Board with the same consideration to said officer as previously stated.
Section 6.6 Vacancies
A vacancy in any office because of death, resignation, removal, disqualification, or otherwise, may be filled by the Board for the remaining portion of the term.
ARTICLE VII DUTIES OF THE OFFICERS
Section 7.1 Duties of the Officers
A. The officers shall have the authority to conduct the business of the CCFBC.
B. The officers shall insure compliance with the policies of the Board of Directors.
C. The officers shall establish an annual budget and approve dispersal of the same at a regular meeting subject to available funds. Additionally the officers shall approve any purchases not specifically included in the budget.
ARTICLE VIII DUTIES OF THE OFFICERS
Section 8.1 President
The president shall be the principal executive officer of the CCFBC and shall in general supervise and manage all of the business and affairs of the organization in conjunction with the Board of Directors. The president shall preside over all meetings of the members. The president may sign with the secretary or any other proper officer of the CCFBC any contracts, checks, or other instruments the Board has authorized to be executed. In general, the president shall perform all duties incident to the office of president and such other duties as may be prescribed by the Board from time to time.
Section 8.2 Vice President
In the absence of the president or in the event of his/her inability or refusal to act, the vice president shall perform all the duties of the president and when so acting shall have the powers of and be subject to all the restrictions upon the president. The vice president shall perform such other duties as from time to time may be assigned to him/her by the president or by the Board.
Section 8.3 Secretary
The secretary shall keep the minutes of the meetings of the members and of the Board. See that all notices are duly given in accordance with the provision of these by-laws or as required by law. Be custodian of the post office address of each member, and in general, perform all duties incident to the office of the secretary and such other duties as from time to time may be assigned by the president or by the Board.
Section 8.4 Treasurer
If required by the Board, the treasurer shall give bond for the faithful discharge of his duties in such sum and with such surety or sureties, as the Board shall determine. The treasurer shall have charge and custody of, and be responsible for all the funds of the organization. Receive and give receipts for monies due payable to the organization from any source whatsoever. Deposit all such monies in the name of the organization in such banks as shall be selected by the Board. In general, perform all duties incident to the office of treasurer and such duties from time to time may be assigned to him by the president or by the Board.
ARTICLE IX COMMITTEES
Section 9.1 Committees
The president alone or the Board by a majority of the officers present at a meeting may appoint any such committee as deemed necessary. All committee chairpersons must present their plans and cost estimates (time permitting) for a majority approval by the Board. Chairpersons may present this at a general meeting. Further, at no time are members authorized to make decisions or conduct business on behalf of the CCFBC. Prior notification of such must be presented in writing to the President and majority approval from the Board is required.
Section 9.2 Scope of Committees
Committees may be set up to accommodate the purposes and objectives (see article II) of the CCFBC. Committees shall have only the authority that is delegated by the president or the majority of the board.
Section 9.3 Duration of Committees
The duration of each committee shall be until the goals of the committee are achieved or the board changes via annual election. Chairpersons shall submit final reports to the board.
ARTICLE X CONTRACTS, CHECKS, DEPOSITS, and FUNDS
Section 10.1 Contracts
The Board may authorize any officer or officers, agent or agents of the organization in addition to the officers so authorized by these by-laws, to deliver any instrument in the name of and on behalf of the organization, and such authority may be general or confined to specific instances.
Section 10.2 Checks, Drafts, Etc.
All checks, drafts, or orders for payment of money issued in the name of the CCFBC shall be signed by such officer or officers as determined by the Board. In the absence of such determination, such instruments shall be signed by the treasurer and president and counter signed by the vice president or secretary of the organization.
Section 10.3
Deposits All funds of the organization shall be deposited to the credit of the organization in such banks or other depositaries as the Board may select.
ARTICLE XI BOOKS and RECORDS
The organization shall keep correct and complete books and records of accounts and shall also keep minutes of the proceedings, of it’s members, and Board, and shall keep a record giving the names and addresses of the members entitled to vote. All books and records of the CCFBC may be inspected by any member for any proper purpose at any reasonable time.
ARTICLE XII AMENDMENTS
These by-laws may be altered, amended, or repealed and new by-laws may be adopted by the majority of the current membership present and approval of the Board and Board of Directors. The second Wednesday of January will be designated to alter, amend, repeal, or adopt new by-laws provided proper notice was given to the board (see article IV section 4.2). To participate in altering, amending, or repealing the by-laws at the January meeting, a member must attend the previous two general membership meetings.